Technology, Management & Strategy, Executive Assistant, London

  • Competitive
  • London, England, United Kingdom
  • Permanent, Full time
  • Goldman Sachs International
  • 21 Aug 17

See job description for details

MORE ABOUT THIS JOB
TECHNOLOGY
Our team of engineers builds solutions to the most complex problems. We develop cutting-edge systems and processes that form the core of our key business and enable transactions to move in milliseconds. We provide real-time access to critical deal information and crunch billions of data points each day to inform firm-wide market insights and strategies. Team members have the opportunity to work at the forefront of technology innovation alongside industry leaders and make significant contributions to the field.

YOUR IMPACT
This is a full-time role providing assistant coverage for 5 Managing Directors and 3 senior managers within the Technology Division. This is a demanding role that requires a highly proactive, motivated and organised individual who is able to multitask, prioritise effectively and demonstrate excellent time management.

HOW YOU WILL FULFILL YOUR POTENTIAL

  • Comprehensive and pro-active diary management and scheduling of meetings (room bookings, documentation, Media Services for audio visual/video conference facilities)
  • Preparation of detailed travel schedules and itineraries
  • Assistance with visa requirements
  • Extensive telephone duties - interaction with senior GS management, screening of calls and requests for meetings
  • Timely administration of expenses (TEEMS)
  • Assist visiting MDs
  • Assisting with diary management, arranging offices, transportation, access to buildings and team events if required
  • Log MDs weekly time on in-house system (Artemis)
  • Entering MDs attendance at diversity events using in-house system
  • Entering MDs whereabouts and vacation details using in-house system (GSWhereabouts/MyVacation Calendar)
  • Coordination of management onsites and Townhalls
  • Coordination of BU Communications (newsletters, welcome emails)
  • Assist with IT issues and ad-hoc queries
  • Invoice processing
  • Expense reporting and management


RESPONSIBILITIES AND QUALIFICATIONS

SKILLS & EXPERIENCE WE'RE LOOKING FOR BASIC QUALIFICATIONS
  • Extensive knowledge of MS Office, including Outlook, Word, Powerpoint and Excel
  • Proven track record on large event planning and coordination (100+ attendees)
  • Ability to be proactive, use initiative, prioritise and multi-task
  • Strong time management and prioritisation skills - Strong secretarial background preferably within the financial services industry
  • Excellent attention to detail
  • Excellent teamwork skills
  • Professional, articulate and polished
  • High level of written and excellent verbal communication skills
  • Ability to handle sensitive and confidential information
  • Strong organisational and interpersonal skills
  • Professional, self-motivated and flexible

PREFERRED QUALIFICATIONS
  • Proven track record in event planning and execution, with excellent written and verbal communication skills


ABOUT GOLDMAN SACHS
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Vet. ? The Goldman Sachs Group, Inc., 2015. All rights reserved.