Key Areas of Responsibilities

1. Supervision of office assistants to carry out daily general administration functions such as mailing & courier services, internal circulation, grocery items, cheques deposit, document scanning, collection of IPO forms & prospectus & reception.
2. Provide general administration support such as procurement of stationery items, newspaper & magazines, printing, flower/plant maintenance & arrangement
3. Maintenance of coffee machine and replenish grocery items for common use
4. Support the development of administration policies and procedures
5. Counter-check the accuracy of scanning of customer account information in DMS system
6. Provide support in facilities management and renovation projects.
7. Coordinate with building management offices in dealing with office maintenance works.
8. Administrator for the Security System on door access rights, generate weekly & monthly access reports and CCTV recording records backup.
9. Staff card / visitor card production & maintain staff photo library.
10. Lift card issuance & cancellation and maintain update records.
11. Coordinate & conduct fire drill, office safety inspection & fire service maintenance.
12. Coordinate with vendors for office general cleaning, carpet cleaning & pest control services.
13. Back up the reception services if necessary

Requirements

1. Degree holder in business administration or related disciplines
2. Minimum 5 years solid experience in general administration gained from financial institutions
3. A good team player and able to work under minimum supervision
4. Experience and knowledge in facility management
5. Excellent customer servicing attitude and professional telephone manner.
6. Good command of spoken English, Cantonese and Putonghua.