Your new company

We are seeking a highly organized and dynamic Administrative Assistant. This role is vital to the smooth operation and success of our high-performing team. The ideal candidate will be responsible for providing comprehensive administrative support, managing daily office operations, and assisting with a variety of sales-related tasks.

Your new role

• - Prepare meetings for the executive, team, and/or site with some guidance.
• - Assess and advocate for office space needs with some guidance; manage requests for space accommodations; liaise with internal partners (e.g., real-estate workplace services
• - REWS) to construct and plan space allocation; may facilitate office moves.
• - Schedule, maintain, and update calendar events, with some guidance.
• - Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with some guidance.
• - Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel)
• Execute events, projects or programs with some guidance.
• Deliver SMALL to MEDIUM-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with minimal assistance from executive.
• - Complete travel coordination tasks
• - Execute expense and budget management activities with some guidance.

What you'll need to succeed

• Team player mindset is important.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Google Suite
• Experience with Concur software and sales support tools is a plus.
• High attention to detail and the ability to work independently.
• Previous experience in an administrative or sales support role is preferred.

What you'll get in return

You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email francesca.kok@hays.com.sg for a confidential discussion. Referrals are welcome.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Only Singaporeans/PRs will be considered for the role due to quota limitations.

EA Reg Number: R1660446
EA License Number: 07C3924
Company Registration No: 200609504D