Personal Assistant

Department: Administration

Employment Type: Permanent

Location: Belfast

Description

Joining Sumer NI means becoming part of a collaborative team where your contribution genuinely makes a difference. We're committed to creating an environment where our people are supported to develop, take ownership and build rewarding careers.

We're seeking a Personal Assistant who thrives in a fast-paced professional services environment. You'll play a pivotal role in ensuring our Partner and wider team operate efficiently by providing high-quality administrative, organisational and operational support. No two days are the same, making this an excellent opportunity for someone who enjoys variety, problem-solving and working closely with senior stakeholders.

Key Responsibilities

• Diary management for the Partner and wider team
• Booking travel / accommodation for staff conducting on site client work
• Extensive and efficient email correspondence for Partner, often corresponding on behalf of the Partner
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organising meetings, including booking venues, ordering refreshments and basic minute-taking, and ensuring Partner is prepared in advance.
• Assisting in the creation of Letters of Engagement and other documents, including formatting and maintaining high levels of accuracy.
• Assisting staff with formatting of reports
• Assisting with processing AML checks
• Processing of expenses
• Billing/Invoicing as and when required
• Creation of PowerPoint presentations for marketing purposes
• Arranging social events for the team
• Management of miscellaneous issues
• Covering reception on occasion if necessary
• Handling confidential matters with discretion

Skills, Knowledge & Expertise

• Demonstrable experience in a similar role and industry
• Proven diary and email management skills
• Exceptional standard of written and verbal English
• Competent with Microsoft Office suite
• Proactive mindset and able to take initiative
• Excellent interpersonal skills
• Detail-orientated
• Excellent multi-tasker

Belong @ Sumer

At Sumer, we know everyone's journey is different. That's why we're committed to fairness, removing barriers, and giving people the support they need to do their best work. If you need any support during the hiring process, just let us know.

Our values represent what matters most to us and guide how we work every day:

• We Shine Together
• We Do the Right Thing
• We Make It Count

We know diverse teams make us stronger. That's why we're creating an inclusive workplace where everyone belongs and differences are valued and celebrated.

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