We are seeking a highly motivated, energetic, and business-minded Executive Assistant to support a senior executive in a fast-paced, international environment.

This is not a traditional administrative role. In addition to managing executive priorities, you will play an active role in business operations, cross-functional coordination and project execution. The ideal candidate is intellectually curious, resourceful, highly organised, and excited by the opportunity to gain exposure to senior leadership and business decision-making.

Regular regional and international travel is an essential part of this role.

Key Responsibilities
Executive Support

• Manage complex calendars, appointments, meetings, and travel arrangements across multiple time zones.
• Coordinate internal and external meetings, including agenda preparation, minutes, and follow-up actions.
• Manage correspondence, communications, and confidential information with professionalism and discretion.
• Anticipate executive needs and proactively resolve scheduling and operational challenges.

Business & Strategic Support

• Support business planning, special projects, and strategic initiatives driven by senior leadership.
• Conduct market, industry, competitor, and business research to support decision-making.
• Prepare high-quality presentations, briefing materials, reports, and executive communications.
• Track key business priorities, action items, and project milestones across teams.
• Participate in business reviews, leadership meetings, and stakeholder discussions.
• Liaise with internal departments and external partners to drive execution and follow-through.

Travel & Stakeholder Management

• Accompany executives on domestic and international business trips when required.
• Coordinate travel logistics, meeting arrangements, events, and customer engagements.
• Build effective relationships with senior stakeholders, clients, business partners, and internal teams.
• Represent the executive office professionally in both internal and external interactions.

Requirements

• Bachelor's degree in Business Administration, Finance, Communications, Marketing, Hospitality, or a related discipline.
• 3-8 years of experience in Executive Assistant, Personal Assistant, Chief of Staff, Project Coordinator, Management Associate, Consulting, or similar roles.
• Fluent in English, Mandarin, and Cantonese, with strong written and verbal communication skills.
• Willingness and flexibility to undertake frequent regional and international travel.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Ability to work independently, manage ambiguity, and prioritise competing demands.
• High level of integrity and ability to handle confidential information.

Preferred

• Experience supporting C-suite or senior executives.
• Exposure to business operations, strategy, project management, consulting, investment, technology, or professional services environments.
• Advanced PowerPoint and Excel skills.
• Experience preparing executive-level presentations and reports.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.